Job Description
JOB REQUIREMENTS: ESSENTIAL JOB FUNCTIONS Assembles and processes all
new employee status information to place employee on payroll; makes all
necessary employee status changes such as W-4 status, as well as other
deductions. Prepares payroll information for processing and processes
the bi-weekly payroll. Initiates payment for all payroll deductions,
indicating proper accounts to be charged. Calculates and processes
retroactive wage payments. Allocates total payroll to proper accounts
for cost distribution. Calculates FICA refunds to employees, adjusts
master file and reduces payment to social security fund. Processes and
verifies requests for unemployment compensation. Processes employment
verifications. Obtains, analyzes and assembles information and prepares
numerous state and federal reports such as monthly Retirement and Social
Security reports, Bureau of Labor Statistics report, tax reports and
census reports. Prepares, reviews and enters journal entries into the
general ledger; reviews and reconciles certain general ledger accounts.
Prepares the monthly State sales tax report and remittance. Reviews
accounts payable checks, assembles remittance information and
distributes in accordance with payment instructions. Maintains regular
punctual and predictable attendance, works overtime and extra hours as
required. OTHER JOB FUNCTIONS Prepares or updates reports using the ERP
system and Excel. Prepares miscellaneous memos and letters using
Microsoft Word. Prepares Finance Committee agendas and minutes. Acts as
a back up for a number of Finance Department functions. \*\*\*\*\* OTHER
EXPERIENCE AND QUALIFICATIONS: Thorough experience in responsible
accounting work, Associates degree in Accounting, Certified Payroll
Professional (CPP) certification, three to five years experience or any
equivalent combination of education, experience and training which
provides the following knowledge, abilities and skills: Thorough
knowledge of payroll processing practices. Thorough knowledge of Federal
and State regulations as they apply to payroll tax withholding,
remitting and reporting. Thorough knowledge of the policies and
procedures of the Wisconsin Retirement System. (WRS). Thorough knowledge
of the policies and procedures of the Social Security Administration as
it applies to payroll administration Strong ability to maintain office
records, compile difficult and complex data, and to prepare accurate
reports. Ability to maintain confidentiality. Ability to understand and
carry out moderately complex oral and written instructions. Ability to
make minor decisions in accordance with laws, policies and regulations
and to apply these to work problems. Ability to work accurately under
pressure and meet deadlines. Ability to work with limited direction.
Ability to establish and maintain effective working relationships with
other employees and the public courteously and tactfully. Ability to
kneel, stoop, climb, bend, reach lift, push and pull up to 25 lbs.
Proficient in Microsoft Office including Word, Excel and Outlook.
\*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
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